Program Director

Job Responsibilities

General

• Work closely with GFAC management staff to update and maintain the professional credentials of each staff member. 
• Stay updated on all laws and regulations and make certain that company operations are within the scope of those laws. 
• Plan and coordinate events for a variety of programs i.e field trips, workshops, and other activities.
• Stay up to date with training, certifications, and licensing expected by GFAC. 
• Facilitate special events, field trips, and workshops. 
• Develop comprehensive progress reports on all active programs to be submitted to the executive staff each week. 
• Develop and maintain relationships with schools and community stakeholders. 
• Maintain and deliver all paperwork required to make sure that the organization’s certifications remain intact and in good standing. 
• Follow GFAC policies and procedures, including those related to medical and disciplinary situations, child abuse prevention, and emergency procedures. 
• Professionally communicate as needed confidential and evaluative information with parents/guardians. 
• Work collaboratively with the Director of Operations for support and guidance on performance management. 
• Supports staff to ensure program schedule is maintained.
• Collaborate with researchers to collect and track data for funding and licensing purposes. 
• Work some weekends and evenings 

Communication and Coordination

• Conflict resolution and effective communication is a must.
• Actively coordinate with Girls For A Change Team members' integration of wellness, arts, and academics to include STEAM initiatives into the after-school program.
• Coordinate efforts with Girls For A Change team members on daily operations and staffing needs to assure a safe and respectful environment for participants.
• Demonstrates effective presentation skills both orally and written.
• Provides clear direction and checks for comprehension.
• Maintains professional relationships with families, facility personnel, and the community.
• Ensures a positive reputation as a partner with the school and is responsive to concerns.
• Prepare written reports, schedule of activities, and program descriptions.
• Provide information as requested and in a timely manner for program reports, community inquiries, and information for grant proposals.
• Meet regularly to strategize upcoming events, maintain schedules, and discuss participant behaviors and accomplishments.
• Attend and participate in Girls For A Change staff meetings and events.
• Attend required meetings and training
• Attend invited and required partner meetings.
• Follow Girls For A Change protocol for scheduling events, making room reservations, and creating flyers/marketing materials for program events.
• Communicate effectively utilizing all of Girls For A Change tools, values, and protocols with parents and/ or guardians.
• Perform other relevant tasks as assigned to enhance programs and opportunities for our participants.
• Create and post weekly schedules for parents and program leaders involved with each activity.
• Maintain required records according to GFAC and Licesning standards, including attendance records, immunization records, registration information, accident reports, discipline records, and fire evacuation records.
• Provide support for an annual fund-raising campaign, and volunteer committees/boards as assigned.

Youth Development and Curriculum Implementation

• Expands knowledge of self-identifying Black / African American girls and other young women ages 9 - 21 by staying current with the knowledge related to out-of-school time and demonstrating this knowledge in programming.
• Stimulates and sustains motivation and engagement for all employees and participants.
• Continually assesses and manages group dynamics to ensure group issues, energy, or concerns are addressed.
• Creates an environment in which feedback is given and received freely without judgment.
• Integrates time to practice, reflect, share, provide feedback and discuss application and transfer.
• Implement a curriculum that addresses educational, recreational, self-esteem, positive relationships, stress and anger management, health and nutrition, and decision-making.
• Supervise a group of children to ensure their health and safety and to provide a positive experience for each child as needed. May prepare and serve meals/snacks. Maintains proper certification and training.
• Maintains professional relationships with families, facility personnel, and the community.
• Ensures a positive reputation as a partner with the school and is responsive to concerns.
• Focused on enhancing the academic, physical, and emotional development of young children.
• Provides leadership and direction to assigned staff team by observing, teaching, modeling, coaching, celebrating, and providing overall direction for performance management.
• Focused on enhancing the academic, physical, and emotional development of young children.

Before You Begin the Application

It may be helpful to collect the following before you begin the application:

1. Your transcripts
2. Your resumé and a cover letter
3. Contact information for 3 references and their reference letters. (Their letter should contain how they know, how long they've known you, positive qualities and examples of why you'd be great for this position, and why they would recommend you.)
4. Please note, all candidates will be required to complete a background check, fingerprinting, and Virginia required vaccinations for schools.

Cultural Competencies

In order to provide equitable service delivery and go above and beyond equal opportunity requirements, Girls For A Change is committed to ensuring that all staff are able to perform the following cultural competencies:

• Demonstrate the ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, and races
• Demonstrate knowledge of the history of discrimination in America, particularly as it relates to race and racism, and how this history has led to disparities experienced by marginalized communities such as BIPOC, people with disabilities, LGBTQ+ communities, and others.
• Demonstrate the ability to successfully deliver culturally responsive services.
• Demonstrated positive attitudes towards cultural differences, including: Showing respect and openness towards people whose social and cultural background is different from one's own.
• Skills for communication and interaction across cultures, including: Ability to recognize and manage personal behaviors, moods, and impulses to create an inclusive, equitable, and welcoming environment within the organization.

Technology Skills

• Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint. 
• Computer and design skills including proficiency in Google Suite, Excel, Word, PowerPoint, HTML, Canva, Alpine, Gravity Form Adobe, and design applications ). 
• Ability to use spreadsheet and data analysis software to understand and communicate data trends.
• Proven skills in leveraging social media including Instagram, X (formerly Twitter), Facebook, and LinkedIn 
• Manage social media & online accounts (Mailchimp, Newsletter, Facebook, Website, Google Drive, etc.)

Supervision

• Hire and manage the development and maintenance of professional working relations with partners, support organizations, and other service providers.
• Oversee staff, assure appropriate staff conduct and execution of duties, resolve personnel issues and assure regular staff performance review and evaluation.
• Provides leadership and direction to assigned staff team by observing, teaching, modeling, coaching, celebrating, and providing overall direction for performance management. 
• Works collaboratively with the Director of Operations for support and guidance on performance management. 
• Supports staff to ensure program schedule is maintained.
• Recruit, train, and oversee program leadership, volunteers, and coaches, ensuring appropriate credentials and background checks.
• Manage and develop outside contracts, vendors, and project budgets.
• Closely monitor and report on the provision of services, performance outcomes, and reported customer satisfaction
• Analyze changes in client population and make appropriate service adjustments.
• Analyze retention performance and adjust strategies to improve job retention achievement.