Description
The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
KEY RESPONSIBILITIES:
- Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
- Conducts research and gathers information to develop various publications.
- Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
- Assists in developing and coordinating program-related conferences, conventions, or meetings.
- Monitors expenditures and may participate in the budget planning process and prepare financial reports.
- May assist in identifying funding resources and developing fund-raising strategies and initiatives.
- Prepares operational and statistical reports.
- Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.
- Performs related responsibilities as required.
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Coordinate program and related activities to ensure the full support of the Doctor of Ministry (DMin) program
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Serve as primary point of contact and hospitality for current and prospective students seeking information about the program.
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Manages program-level communication with DMin students and faculty.
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Manage DMin team workflow, including facilitating team meetings.
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Review past events and program developments and identify and implement improvements.
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Plan and facilitate all on-campus events for DMin students, including meals, space reservations, set-up, guest invitations, etc., in consultation with Candler events office.
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Manage program budget, processes payments, and provides expenditure analysis reports, in consultation with Candler finance office.
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Maintain student database, in consultation with registrar’s office.
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Ensure that students complete all administrative tasks related to registration and graduation, in consultation with admissions and registrar’s offices.
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Collaborate with other offices, as needed, including but not limited to student life, academic support, and writing support.
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Perform additional related responsibilities as required.
MINIMUM QUALIFICATIONS:
- Bachelor's degree in a field related to the program.
- Two years of related experience, or an equivalent combination of education, training and experience.
PREFERRED QUALIFICATIONS:
- Excellent oral, interpersonal skills, and writing/editing skills.
Wide knowledge of educational policies and procedures.
- Extensive knowledge of office productivity and educational technology.
- Familiarity with programs of theological education, the mission of Candler School of Theology, Emory University, and The United Methodist Church.
- Ability to initiate projects and creative proposals as a self-starter who values and seeks collaboration.
- Ability to multitask while continuing to meet deadlines.
- Effective and efficient use of Microsoft Office products, Google documents and file sharing software, such as OneDrive.
- Ability to learn project management and worship software including Basecamp and ProPresenter.
- Proficient use of social media, particularly Instagram and Facebook.
NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.