ABOUT OUTDOOR AFRO
Outdoor Afro celebrates and inspires Black connections and leadership in nature. Our network also connects Black people with our lands, water, and wildlife through outdoor education, recreation, and conservation. Some examples of Outdoor Afro’s year-round activities range from fishing, hiking, biking, kayaking, gardening, skiing and more! Visit: http://outdoorafro.org or @outdoorafro across all social media platforms to learn more.
THE IDEAL CANDIDATE
At Outdoor Afro, our strength is the efficiency with which we deliver on our mission and support those we serve. We’re proud of the standard of excellence we have developed thus far. To help us continue our growth, we’re seeking a Program Coordinator to join our high-functioning and passionate team.
You will work closely with the Chief Program and Innovation Officer, Program Manager, and Marketing Director to support Outdoor Afro’s programs through scheduling, administrative follow-up, volunteer coordination, and event logistics.
As an ideal candidate, you are highly organized, detail-oriented, and skilled at multi-tasking. You have strong written and verbal communication skills and the ability to coordinate logistics across multiple teams.
PRIMARY PURPOSE OF POSITION
Reporting to the Chief Program & Innovation Officer (CPIO), the Program Coordinator supports the organization’s program operations, volunteer coordination, and event logistics by handling scheduling, administrative follow-ups, and communications.
POSITION RESPONSIBILITIES
Program Administrative Support
- Manage email inboxes, scheduling, and calendar coordination for the CPIO.
- Assist with scheduling intake appointments and provide administrative follow-up, including setting up Zoom links and updating calendars.
- Support volunteer coordination efforts, including recruitment, orientation, scheduling for administrative tasks, and event support.
- Triage and respond to volunteer support tickets in a timely and professional manner.
- Draft and send email, mail, and social media communications on behalf of the Program Team.
- Respond timely to emails and support requests (via ticketing system) from the Program Team and Outdoor Afro staff.
- Track program deliverables, deadlines, and pending action items.
- Process invoices, payments, and reimbursements for program-related expenses.
- Provide logistical support for monthly volunteer calls and team meetings.
- Coordinate with external vendors, Swim Outfitters, travel companies, and event venues for program logistics.
Event Administrative Support
- Provide logistical support for Outdoor Afro’s program events, including volunteer meetings, fundraising events, and community outreach activities.
- Assist with event coordination tasks such as catering, A/V setup, attendance tracking, and material preparation.
- Ensure proper greeting and accommodations for event attendees and assist with event wrap-up and clean-up.
- Assist with onsite and offsite program, outreach, and fundraising events, which may occasionally take place outside of regular work hours.
- Support onsite and offsite events, including packing, shipping, setup, and travel arrangements for staff and volunteers.
Requirements
- One to three years of solid experience providing administrative support, including managing high-volume email correspondence and calendar scheduling.
- Experience writing business letters, memos, and professional emails, is a must.
- High School diploma, GED or equivalent, college degree preferred.
- Experience using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Basic-Intermediate proficiency in Microsoft Excel, including the ability to format spreadsheets, enter data accurately, is required.
- Strong proficiency in Google Suite (Docs, Sheets, Calendar, Gmail, Drive, Forms).
- Excellent written and verbal communication skills.
- Strong ability to multi-task, prioritize tasks, and meet deadlines efficiently.
- Strong attention to detail and accuracy in scheduling, documentation, and communication.
- Ability to interact in a professional and supportive manner with diverse cultural and economic backgrounds.
- Strong customer service skills, with the ability to communicate effectively, remain calm under pressure, and provide a positive experience.
- Professional demeanor and strong interpersonal skills – ability to work well and communicate clearly with team members, volunteers, and external partners.
- Ability and willingness to occasionally travel to various locations.
- Ability to work during core working hours aligned to Pacific Time, with occasional evening and weekend work as needed.
- Must possess and provide proof of a valid driver’s license and clean driving record.
CORE COMPETENCIES
- Project & Event Management – Effectively plans, organizes, and manages multiple projects and events, ensuring that tasks are completed on time and within budget. Coordinates logistics, manages vendors, and ensures smooth execution of both virtual and in-person events.
- Tech Savviness & Digital Literacy – Demonstrates proficiency with digital tools, databases, and communication platforms to support program coordination. Comfortable using CRM software, event management tools, and online collaboration platforms to streamline workflows.
- Collaboration & Teamwork – Works well within a team environment, fostering a spirit of cooperation and mutual respect. Engages with colleagues, volunteers, and external partners to achieve shared goals while maintaining clear and professional communication.
- Initiative, Problem-Solving & Adaptability – Takes proactive steps to identify and complete tasks independently. Anticipates needs, adapts to changing priorities, and applies creative problem-solving skills to overcome challenges.
- Attention to Detail & Data Management – Maintains a high level of accuracy in scheduling, documentation, and communications. Ensures that records, reports, and program deliverables are well-organized and up to date, using data to inform decision-making.
- Cultural Competency & Customer Service – Demonstrates an understanding of diverse backgrounds and economic experiences. Communicates effectively and professionally with all stakeholders, fostering a supportive environment.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, talk, or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
COMPENSATION
Base salary range of $60,000 to $65,000 annually, commensurate with experience.
Benefits
At Outdoor Afro, we are committed to supporting our team with a comprehensive benefits package. Full-time employees enjoy access to the following benefits:
- Medical Insurance
- Vision & Dental Insurance.
- Life, Short-Term, & Long-Term Disability Insurance.
- 12 paid holidays, 1 employee selected holiday, paid holiday break between Christmas and New Year's Day.
- Volunteer time off; accrued time off; accrued sick leave
- 401(k) Plan with Employer Match.
- Employer-Sponsored Health FSA Contribution – Up to $500 match for eligible healthcare expenses.
- Dependent Care FSA – Set aside pre-tax dollars for eligible childcare expenses
- Commuter Benefits – Use pre-tax dollars for transit expenses.
- Gym/Fitness Reimbursement – Up to $250 annually for gym or health memberships (taxable benefit).
- Mental Health Reimbursement - Up to $250 annually for qualifying mental health services (taxable benefit).
Additional Perks
- Employer covers 50% of dependent premiums.
- Access to a collaborative, mission-driven team.
- Opportunities for professional development and growth.
- At Outdoor Afro, we value work-life balance and strive to create an inclusive and supportive work environment. If you’re passionate about making an impact and joining a team that prioritizes community and wellness, we’d love to hear from you!
TO APPLY
To apply, upload and submit your resume and a cover letter explaining why you’d be a great fit for this position with Outdoor Afro.
Outdoor Afro is an equal opportunity employer. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.