Operations Coordinator

ORGANIZATION DESCRIPTION

HISTORY

Atlanta Film Society, a 501c3 nonprofit organization, dates back to 1976 when it was founded as IMAGE Film and Video Center by a diverse grassroots group of filmmakers, cinephiles and educators. IMAGE was the first video arts center in the State of Georgia and in 1977 it launched the Atlanta Film and Video Festival in Piedmont Park. Fast forward four decades and several name changes later, Atlanta Film Society (ATLFS) continues its dedication to the promotion and education of film through year-round Operations for industry professionals and general audiences. Programs include screenings, classes, workshops, and of course the operation and presentation of the Atlanta Film Festival (ATLFF). 

MISSION 

To connect, educate, and engage audiences with the creative industry by supporting artists and providing a platform for their work. We champion cultural discovery, foster artistic growth, and advocate for diverse voices in film and media arts, both locally and worldwide.

VISION

To be Georgia’s epicenter of Independent Film and TV with a reputation as a global platform. 

FLAGSHIP PROGRAM: ATLFF

Now approaching its 49th year, the Atlanta Film Festival (ATLFF) is the Southeast’s preeminent celebration of cinema and the flagship production of the Atlanta Film Society. One of the largest and longest-running festivals in the country, ATLFF showcases the work of both emerging and established artists. Every spring, our 11-day festival presents approximately 150 local and international works representing 50+ countries selected from as many as 10,000+ submissions (consisting of 8,000+ films and 2,000+ screenplays) sent in from as many as 120+ countries. For multiple years, ATLFF has been named a “Top 50 Festival Worth the Entry Fee” and one of the “25 Coolest Film Festivals in the World” by MovieMaker magazine as well as USAToday’s “10 Best Film Festivals.” Historically, over 90% of ATLFF’s program is chosen from submissions. 

ATLFF actively strives to be an inclusive showcase with spotlights on filmmakers of color, LGBTQ+ films, women and gender nonconforming filmmakers, and filmmakers from the American South. Approximately 75% of the films chosen are directed by filmmakers identifying as BIPOC, female, non-binary or LGBTQ+. In addition, each year ATLFF seeks to program a variety of genres and film styles including (but not limited to) experimental films, music videos, comedies, horror and sci-fi, family friendly films, food films, and puppetry films.’

These priorities for on-screen extend also to off-screen with the ATLFS striving to make sure that the breadth of Atlanta’s rich diversity in ethnicity, orientation, age, and gender is reflected in our audience, volunteers, jury, staff, and board. 

POSITION DESCRIPTION
Throughout the year, the Operations Coordinator works closely with the Operations Senior Manager to plan, organize, and execute all programs for the Atlanta Film Society. This includes handling day-to-day operations and ensuring the smooth technical execution of events. The role also involves implementing the ticketing and registration system, overseeing customer service, and coordinating internal communication across the organization.

RESPONSIBILITIES

Expectations:

• Commitment to the ATLFS Mission Statement;

• Reports to Operations Senior Manager;

• Attend all ATLFS Staff, Operations Department Meetings, and meetings with the Operations Senior Manager;

• Two Performance Reviews per fiscal year;

• Mandatory Staff Retreats - 2025 Date TBD (once during each fiscal year);

• Salary increases are based on performance reviews, financial position of the organization, and budget for the upcoming fiscal year;

• Assist in coordinating and designing both the operational logistics and staff responsible for the execution of all festival screenings, events, and daily general operations.

Screening/Event Operations:

• Coordinate, delegate to, and sync all relevant staff and interns;

• Coordinate with venues/partners to disperse screening/event vital information to relevant departments and directors (i.e. parking, on-site specs, tech, staffing, venue requirements);

• Assist in plotting/maintaining festival run-of-show and communicating updates;

• General Coordination: production coordination, ticketing/RSVP, membership integration, technical needs, support staff, volunteer needs, crowd control, theatre management, and any other special operations (i.e. raffles, auctions) needed for the Atlanta Film Festival.

General Operations:

• Post-Fest: Prepare, and submit for approval, weekly staff meeting agenda;

• Assist with the office logistics;

• Maintain and update database;

• Coordinate staff meals/hospitality with Events & Hospitality Manager;

• Be present to supervise assigned screenings/events;

• Assist in providing department heads everything needed for them to stay on task;

• Off-season volunteer coordination duties;

• General Office Tasks;

• All other duties as Assigned;

Oversee Office Operations:

Includes: intern orientation, office management, software management, data-collection processes, all-staff communi-cations, office morale engagement, phones and messaging systems/software, mail retrieval and delivery, office supply needs and purchasing, in-office maintain off-site storage inventory & records of equipment and property;

Attend/Engage in Operations Meetings & Assigned Venue Meetings:

• Prepare, and submit for approval, weekly operations meeting agenda items and post for group review on Tuesdays;

• Assist in developing informed strategies for screenings/events and provide updates on any research or information received from venues/partners/staff, to update department heads;

SKILLS/QUALIFICATIONS

• Bachelor’s Degree preferred

• Minimum two years experience in film festival Operations (or other operations duties) strongly preferred.

• Experience with Eventive, FilmFreeway, Google Docs, Airtable and Slack preferred.

• Displays strength in organization and project coordination skills.

• Strong passion for independent film and film festivals.

• Knowledge of or connection to the Atlanta film community is a plus.

• Commitment to the Atlanta Film Society’s mission, with a particular emphasis on inclusivity and spotlighting underrepresented artists.

• Ability to manage and lead a team effectively.

• Excellent communication, organizational and prioritizing skills.

• Strong writing and proofreading abilities.

• Ability to work both independently and collaboratively.

• Strong attention to detail and accuracy in recording and tracking information.

• Ability to address an audience/experience in (or openness to) public speaking 

• Able to work professionally and efficiently and under deadline pressures.

COMPENSATION & BENEFITS

• $30,000-35,000 Gross Salary

• This is a full time position with appropriate taxes taken out

• Minimum of 73 days of Paid Time Off from a combination of All major holidays, office closure days and flexible PTO for each fiscal year

• IRA Matching

• Health Reimbursement Account (HRA) plan

• Flexible hybrid remote work policy

• Opportunity for promotion to Operations Manager

TIMEFRAME & HOURS

This is a full-time position with a flexible hybrid work schedule. This position requires an Atlanta-based candidate. 

APPLY HERE

The Atlanta Film Society, by applicable federal and state law, is an equal opportunity employer that seeks an inclusive and representative staff and particularly welcomes applications from women and diverse ethnicities. The Atlanta Film Society does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all staff members, interns and volunteers.