Operations and Office Manager

Role Overview

Hillels of Georgia is seeking a highly organized, detail-oriented professional for a contract to hire Operations and Office Manager role located in Midtown Atlanta.

This critical role needs an experienced, dedicated, and deadline-driven team player. A professional with thoughtful decision-making and effective time management skills. This person will play a crucial role in providing support to the Chief Executive Officer and will be responsible for ensuring the efficient and effective operations of the organization.

The Operations and Office Manager will be a liaison for campus directors and partners to oversee various facilities, administrative/office, and vendor management functions to create a cohesive environment and to support the achievement of the organization’s mission to create vibrant Jewish life on every campus in Georgia. They do so by providing meaningful Jewish experiences and campus facilities to thousands of students on campuses across Georgia.

What You’ll Do

Facilities Oversight:

• Partner with Campus Directors to manage and support the three buildings (two owned, one leased) and several other utilized spaces to ensure they meet organizational needs.
• Support property/facility management activities related to both leased and owned properties.
• Manage effective vendor relationships and serve as liaison in support of facilities (e.g. repairs, maintenance, upgrades etc.) 
• Develop strategies to optimize facility use and reduce operational costs.
• Maintain inventory of office and kitchen supplies.
• Oversee general office and building upkeep, ensuring all spaces are well maintained.

Administrative/Financial Support:

• Create, review, and update office procedures and policies (e.g., operations manuals, facility reservations, security protocols) to support office equipment needs and streamline processes.
• Provide executive support to the CEO (calendar management, travel arrangements, correspondence, etc.).
• Serve as liaison to and partner with external Accounting/Bookkeeping firm to ensure regular reporting, projections are completed, and results are shared with executive team; may support check processing, reimbursement and Venmo requests.
• Support the Board by preparing meeting agendas and facilitating meeting planning and logistics.
• Provide occasional operational support, in partnership with Campus Directors, for student programs.
• Oversee general office and building upkeep, ensuring all spaces are well maintained.
• Coordinate and communicate with vendors, including custodial and maintenance
• In partnership with technology vendor, oversee IT systems and software to optimize operational efficiency.
• Identify, suggest, and potentially support implementing technology solutions to improve productivity and data management.
• Prepare and submit reports to Board members and other stakeholders.
• Provide administrative support for the Development team to execute fundraising strategies.
• Lead the management of our donor management system. Process donations, generate reports, and ensure the system is consistently accurate.